Bilag 3: Spørgeskema til indkøbsafdelinger ved EU-institutioner

Konkurrencestyrelsen:
Danske virksomheders muligheder ved offentlige EU-udbud i udlandet

 

Questionnaire for the procurement unit within selected European institutions
The Commission
European Parliament
The Council
Name and title of person being interviewed:
Address:
Telephone and fax:
How are the purchases organised?

1. What kind of works, products, and/or services does the Institution buy through public procurement?

2. What kind of tendering procedure do you use when the goods, services, building
     contracts are below the threshold levels in the EC Procurement Directives?
3. How many contracts have been concluded the last 4 years?
all contracts contracts covered by the EU
procurement directives
1993
1994
1995
1996
4. Has the Institution undertaken any training programmes in order to educate the employees
     in a better understanding and use of the directives?.
5. Where do you advertise the contracts?
  • Official Journal of the European Community
  • newspapers (le Soir?)
  • through personal contacts with the supplier
  • other
  • if below the threshold levels
6. In which language do you publicise the tendering documents?
7. Does your institution have a specific practice on how to decide in which language to
     publicise the tendering documents?
8. Does the Institution have a specified a purchasing policy?
If yes, what considerations are important (please rank, where 1 equals the most important)
  • the support of local enterprises
  • the goods/services are bought at the lowest possible price
  • the goods/services are produced in an environmentally friendly way
  • other
9. What kind of tendering procedure do you prefer?.
  • open procurement
  • restricted procedure
  • negotiated procedure
  • Please elaborate
10. In most cases, purchasers are to accept either the lowest price or the most "economically        advantageous" bid. The latter can take into account a wide range of criteria such as
     delivery times, after sales services etc. Do you have a preference for either one of the two?
Please elaborate:

11. Which procurement procedures are most frequently used for each type of contract
      (services, supply contract, public works contracts)

Contract public restricted negotiated

supply
services
works
excluded sectors

12. Are meetings with the possible suppliers frequently being organised?
Please elaborate
13. If such meeting are being organised, in what language would they be conducted?
14. When the bids have been submitted, do you often find it necessary to enter into negotiations       with the bidders? ( In the event of the open procedure and the restricted procedure a
      negotiation which goes beyond the simple questions which are allowed)?
Yes No

Please elaborate

15. Does it ever happen that the tendering procedures are cancelled?
     If yes what are the most frequent reasons?
16. Do external consultant's assist in preparing the tendering material/process?
17. Do you feel that the demand for equal treatment is too restrictive/demanding?
      (The enterprises are not willing to participate in investigations or other works in relation
      to the products/services prior to the tendering process in fear of being excluded).
18. What is your impression of the changes EU-procurement legislation has made in the
      numbers of enquiries from national suppliers and other EU-suppliers during the last 3 years.
national other EU-countries
  • decrease
  • no change
  • an increase
19. In which countries were the contracts placed (numbers)?
own country other countries Denmark
1993
1994
1995
1996
20. What in your opinion, is the most important factor when choosing a supplier (please rank,
      with 1 denoting the most important).
  • price of the product
  • the economically most advantages offer (life cycle costs)
  • the distance to the supplier is relatively short
  • quality
  • the language
  • the authority knows the supplier
  • the supplier has made business with public institutions before
  • other
21. In relation to contract X, what were the main reasons for choosing a Danish supplier?
22. In case of several contracts with Danish supplier. What were the main reasons for
      choosing a Danish supplier?
23. When foreign companies bids, are the companies established in your country, as a
      subsidiary, agent or other.

24. Do you have experienced an improved variety of offers of new products/services due to
      the current EU-legislation for public procurement?.
25. Have you experienced reduced prices through increased competition?.
26. Are your able to identify any contracts where savings have resulted?
27. Have the directives introduced significant extra costs because of additional resources
      required by you?
28. On balance have the Directives brought increased value to you as a contracting entity?
      (please rank, with 1 denoting the most important).
  • price savings
  • more and better products to choose from
  • a higher quality to the same or a lower price
  • other
29. How many complaints concerning the tendering procedure do you receive during a year?
30. How many complaints do you receive from foreign suppliers?
31. Which are the most frequent reasons for complaints?
  • the tendering procedure
  • time limits are not being respected
  • the suppliers has not received the complete contract information
  • the contracts was given to known companies
  • other
32. What procedure is being used if the contracts are under the threshold levels?
  • "own procedure"
  • EU-tendering procedures
  • other, please elaborate
33. If the contracts are under the threshold levels, where do you advertise the contracts?
  • Official Journal of the European Community
  • newspapers
  • through personal contacts
  • other